How to Use PrintShop Mail 6.1 to Create Personalized Mailings
PrintShop Mail 6.1 is a software that allows you to create personalized mailings with variable data, images and barcodes. You can use it to design and print letters, envelopes, labels, flyers, postcards and more. In this article, we will show you how to use PrintShop Mail 6.1 to create a simple mailing campaign.
Step 1: Create a New Document
To start a new document in PrintShop Mail 6.1, click on the File menu and select New. You will see a dialog box where you can choose the type of document you want to create. For this example, we will choose Letter.
Next, you can select the paper size, orientation and margins for your document. You can also choose a predefined layout or create your own. For this example, we will use the default settings.
Step 2: Import Your Data Source
To personalize your mailing, you need to import a data source that contains the information of your recipients. You can use various types of data sources, such as Excel files, CSV files, databases or text files. To import your data source in PrintShop Mail 6.1, click on the Data menu and select Import Data Source.
You will see a dialog box where you can browse and select your data source file. For this example, we will use an Excel file that contains the names and addresses of our recipients. After selecting your file, click on Open.
Next, you will see a preview of your data source and the fields that it contains. You can rename or delete any fields that you don't need. You can also sort or filter your data source by clicking on the Options button. For this example, we will keep all the fields as they are.
Step 3: Design Your Document
Now that you have imported your data source, you can design your document using the tools and features of PrintShop Mail 6.1. You can add text boxes, images, shapes, barcodes and more to your document. You can also format and align them as you wish.
To insert a variable text box that will display the name of each recipient, click on the Text tool and draw a text box on your document. Then, click on the Insert menu and select Variable Text.
You will see a dialog box where you can choose the field from your data source that you want to insert. For this example, we will choose Name. You can also adjust the font size, color and style of your variable text. After making your choices, click on OK.
You will see that your text box now displays , which is a placeholder for the actual name of each recipient. You can move or resize your text box as you like.
To insert a variable image that will display a different picture for each recipient based on their gender, click on the Image tool and draw an image box on your document. Then, click on the Insert menu and select Variable Image.
You will see a dialog box where you can choose the field from your data source that will determine the image to be displayed. For this example, we will choose Gender. You can also specify the folder where your images are stored and the file name format of your images. For this example, we will assume that our images are stored in a folder named Images and have file names like Male.jpg or Female.jpg.
After making your choices, click on OK. You will see that your image box now displays , which is a placeholder for the actual image of each recipient. You can move or resize your image box as you like.
Step 4: Preview and Print Your Document
Once you have finished designing your document, you can preview how it will look for each recipient by clicking on the Preview button on the toolbar. You can use the arrows to navigate through different records of your data source.
If you are satisfied with your document, you can print it by clicking on the Print button on the toolbar. You will see a dialog box where you can choose your printer settings and options. For this example, we will use the default settings.
After clicking on OK, PrintShop Mail 6.1 will print your personalized mailings for each record of your data source 061ffe29dd